AFTER SCHOOL CARE:

This is available at the school from 3pm to 5.30pm.  Charges are $10 per child or $15 per family per day.  We are an OSCAR approved Child Care Provider and as such users are eligible for an OSCAR subsidy.

 

ATTENDANCE:

Daily attendance is required by law.  We expect 90% attendance for all students.

Should a child become ill during school hours either you or an approved contact will be notified.

If your child is absent from school please phone or send a note.  Unexplained absences after three days will result in a phone check from school.  Frequent/regular absences and/or lateness will be followed up by a home visit from our Attendance Officer.  If children are not at school before 9.30am or are picked up before 2.50pm they will be marked absent for ½ a day.

We have two cell phones which you can use for texting re absences.  They are:

Telecom 027 4350036

Vodafone 021 02724313

or you can phone the school office on 435 0019

 

BREAKFAST CLUB:

We offer breakfast five days per week from 8.00 – 8.45am, when we have supervision. Parent and staff volunteers prepare the food.  We always need more helpers.  Please inform the office if you can help.

 

CHILDREN LEAVING SCHOOL DURING SCHOOL HOURS:

Children will only be released from school during school hours when a parent/caregiver signs them out from the school office.

This is necessary for the protection and security of your children.  

 

CHILDREN’S LEARNING AND PROGRESS:

Parents are invited to make individual contact with your child’s teacher at any time through the year should you so wish.  We request  that if you want an in depth interview, please make an appointment so that you can be given quality time.  

Written reports for Year 2 – 6 are sent home at the end of Terms two and four.  Three way conferences are hold at the end of Term one and early in Term three.

Reporting in the first year of school takes place six weeks after starting school, after their six month anniversary and at the end of their first year.

 

COMPLAINTS:

GUIDELINES:
 Parents/Caregivers are encouraged to discuss any concerns that they may have about aspects of their child’s learning or the school generally with teachers and/or the Principal.
 The BOT is committed to resolving these concerns at the lowest possible level.
 It is expected therefore that classroom concerns be raised with the teacher involved.
 Concerns that are more general are to be discussed with the Principal.
 In both these cases concerns should be discussed by way of an appointment.

PROCEDURE:
 If concerns are not resolved with the teacher concerned the matter should be discussed with the Principal.
 Where concerns are not resolved with teachers and/or the Principal these concerns should be put in writing and addressed to the Chairperson of the Board of Trustees. The Chairperson will acknowledge receipt of the complaint, prior to it being investigated usually within seven days.
 Complaints will be dealt with by the BOT as a whole who, if necessary will appoint a committee to investigate the complaint. Conflict of interest will determine where appropriate (e.g. where trustees have complaints as parents or where the complaint involved the action of trustees). In these circumstances normal complaint procedures apply i.e. the trustee may be excluded from decision making due to conflict of interest.
 The BOT will come to a resolution as to how to respond to the complaint.
 The BOT will make a decision prior to this whether to deal with the matter “in committee”.
 Person(s) making the complaint will have the opportunity to speak to their complaint at a BOT meeting.
 The BOT’s response to the complaint will be communicated to the parties involved in writing.

CONCLUSION:
The BOT recognises that not all those making complaints will be satisfied with the outcome of the complaint. The Board may give the complaint one further consideration at the request of person(s) making the complaint. This will normally only apply if the Board is presented with new information about the complaint. If the Board is satisfied with the outcome of the complaint it will enter into no further discussion/correspondence.

 

DENTAL TREATMENT:

Our students receive checks and treatment cyclically when the Mobile Dental Caravan is onsite.  Please phone the school office for assistance outside this time or ring  0800 698 3384 (0800 MY TEETH).

 

EMERGENCY EVACUATION:

School wide evacuation practices happen once per term for fire and once per term for earthquakes.  In the case of an emergency, for example, fire, flood, earthquake, armed offender alert, children will be held at school until they can be safely evacuated to a safe place or until a parent or caregiver is able to pick them up.

 

ENROLMENT:

Please contact the school office to arrange an enrolment appointment. .  Birth Certificates are required upon enrolment.  A child cannot start school until a birth certificate has been sighted.  New Entrant children are encouraged to enrol three weeks before their birthday so that they can have four pre-entry visits between 9.00am and 1.00pm.  Children enrolling from another school need to have their birth certificates.  They will start school the day following enrolment.

 

ENROLMENT SCHEME:

From 1 March 2013 our school has adopted an enrolment scheme.  This means children from outside our designated zone may have to participate in a ballot for enrolment based on set priorities, or if there are no places at a particular year level, then they may not be able to enrol.  For details on the zone and priorities please contact Totara Grove School.

 

 

FEES:

The Ministry of Education supplies us with a base grant to meet the basic school requirements.  However, there are many extras which are needed to help us provide the best education for your children.

The Board of Trustees has set what they believe is a realistic level of fees for the year.

$15 per child per half year or $25 for the year if paid by 1st March

$25 per family per half year or $40 for the year if paid by 1st March.

This money can be paid to the school office at your earliest convenience.  A receipt will be issued.

 

GENERAL PERMISSION SLIP:

When students are travelling outside the school your permission is required.  We will require a one-off signature from you giving permission for any day event through the year.  For overnight trips seperate permission will be sought.

 

HEAD LICE:

Checks are done regularly by our KidsCan Champion and you are asked to give permission at enrolment time for this.  Where deemed necessary treatment will be administered at school.  Parents are then required to follow this treatment up to ensure a “clean head”.  A follow up check will be completed the following week. Where there is an on going problem children will be referred to the Public Health Nurse for a home visit.

 

HEALTH PROMOTING SCHOOLS:

Totara Grove School is a signatory to Health Promoting Schools, Milk in Schools and the Fruits in Schools schemes.  We endeavour to put in place practices that provide good health, e.g. garden, lunches, water in classrooms, sun smart.

 

 

I.C.T.:

All children are required to have an internet/computer use agreement signed by their parent/caregiver.  This is to ensure the correct use of these facilities and tools.  We also ask that children have a media release agreement signed by their parent/caregiver.  This allows for the publication of their name, photograph or other identifying information  in hard copy and digital formats.

 

KI A ORA NGATIWAI THROAT SWABBING CLINIC:

The nurses are generally at the school on Monday and Thursday mornings to take throat swabs.  You will be asked to sign a consent form allowing your child to be seen by the nurses.  You will always be contacted by the nurses if a throat swab result is positive and a free course of antibiotics will be provided.

 

LOST PROPERTY:

This is a problem particularly with the large amount of clothing that builds up.  It is important for parents to check that children have their gear.  Lost property is regularly displayed by the swimming pool.  Periodically it will be given to a charity.

 

LUNCHES:

For prices and MENU please refer to the handout.  

All lunch orders must be sent to school with the child/ren’s name, room number and order with the cost written clearly on the outside of the envelope.  Please try to ensure that the correct money is sent in the envelope.  If the incorrect money is sent then your child will be given a lunch closest to the amount of money sent.

We do not heat up any food children bring from home.

 

NEWSLETTERS:

Newsletters are no longer sent home with the eldest child.  If you wish to have a paper copy sent home or have one emailed to you please let the office know.  However newsletters will be on our website www.totaragrove.school.nz or on our facebook page.

 

NO-SMOKING:

The school is a Smoke-free zone. There is no smoking anywhere within the grounds.

 

“OPEN DOOR” POLICY:

We have an open door policy and would like to think that you feel welcome at school at any time for a chat and a visit. You must sign in at the office if visiting during school hours. If you have a concern please make an appointment to see your child’s class teacher.  However, this should be before or after school and not be in class learning time.  The Principal is also available to talk to.  Early intervention can usually alleviate issues quickly.

 

 

PARKING:

The top car parking area is available for parents use, to drop off and pick up children.   Please do not park near the entrance as this causes a danger to other vehicles and pedestrians.

Similarly the bottom car park is for staff only.  Parents may use this areas as a roundabout only.  We ask that you do not block the access way for other vehicles nor leave your car unattended.  There are two car parks for people displaying a disability sticker – please do not use these unless displaying a sticker.

The back entrance on Wairau Drive is a much safer place for drop-offs and pick-ups.

 

POSITIVE BEHAVIOUR 4 LEARNING:

Nga Matapono is the basis of our positive approach to behaviour management. These also reflect the Key Competencies of the New Zealand Curriculum. They identify guidelines for acceptable behaviour for students in order to provide a safe physical and emotional environment for everyone. There is a discipline plan which is put into action when necessary.

 

 

 

SCHOOL HOURS:

School begins  9:00am
Interval   11:00am – 11:40am
Lunch  1:10pm – 1:50 pm
School ends 3:00pm

 

Children are not expected at school until 8.15am.  They may only enter their classrooms when the teacher is there.  Parents/Caregivers should meet with teachers outside of these hours. Children who are late must report to the office on arrival.

Parents picking up children after school will stay outside the classroom until children are dismissed.

 

STATIONERY:

This may be purchased as a pack through school at the beginning of the year.  The stationery includes a swimming cap.  We will hold some stationery items at school for replacement during the year.

 

STUDENT LEADERS:

There are leadership opportunities for students where they participate in the following teams:

  • School Council
  • Enviro Team
  • PAL (Physical Activity Leaders)

There are many other responsibilities carried out by senior children.

 

SUNSMART:

We operate a “sunsmart” policy at our school.  We require all children to wear hats in Term 1 & 4. These are provided free by the school or you may provide your own bucket type hat (no baseball caps). If they do not have their hats, children are required to play in the shade.  We encourage all parents to provide SPF30+ broad spectrum, water resistant sunscreen in children’s bags during the summer months.  If children are allergic to any sunscreens the school needs to be informed as we will be applying sunscreen to children.

 

SUPPORT AGENCIES:

There are a number of people available to support students, teachers and families in various ways who are attached to the school.  The Public Health Nurse (PHN), the Social Worker in Schools (SWIS) and the Resource Teacher of Learning and Behaviour (RTLB).  Please ask at school if you wish to make contact with any of the above.

We also have our own Special Education Needs Coordinator. A SENCO is a teacher who is responsible for special educational needs at school and works with other teachers and parents to make sure that students with special educational needs get the right support and help they need at school.

 

SWIMMING:

Swimming during summer months is compulsory for all students.  Togs and towel are required.  Bathing caps are compulsory and can be purchased from the school office.

 

VISITORS TO SCHOOL:

Parents, Caregivers and all other visitors coming into school between 9.00am and 3.00pm must report to the office first and sign the visitors book.